Review Process - African Journal of Peace and Conflict Studies ISSN 2634-3657 E-ISSN 2634-3665 formerly Ubuntu: Journal of Conflict and Social Transformation ISSN: 2078-760X E-ISSN: 2050-4950
The following shall guide the review of articles submitted for publication in African journal of peace and conflict studies:
1. Each article must have two reviewers and must, in each case, be ‘double-blind reviewed’ - which means that reviewer and author identities, in each case, must be concealed from each other throughout the Review Process. This also means that in submitting articles for consideration, authors should have a separate page for their names and institutional affiliations and should take care to ensure that their names or institutional affiliations are not revealed in the article they wish to be considered for publication.
2. Journal editors must copy the company’s editorial unit (i.e. firstname.lastname@example.org) when they send articles to reviewers. To protect the integrity of the review process, the company reserves the right to decline to publish articles in which it is unaware of the reviewers. Editors are also encouraged to use the editorial unit to source for reviewers. Article reviewers must have the rank of Senior Lecturers or above (or their equivalent if they are researchers).
3. When submitting papers for evaluation, authors are strongly encouraged to run their papers through anti-plagiarism software to ensure that the similarities are within acceptable threshold. Without prejudice to this however, every paper accepted for publication in the journal will also have to pass the company’s similarity check (implemented via iThenticate – a product for scholars and researchers from Turnitin). Our threshold is 20% - excluding references and in-text citations.
4. The author(s) in re-submitting the paper after revision must outline in a separate page how the recommended corrections were implemented. This should be done in a two column table with the relevant number of rows. The first column should indicate the reviewer’s comment being addressed and the second column of the corresponding row indicates how each comment/recommendation was implemented and the page number of where the implemented corrections can be found.
5. Where two Reviewers recommended major revision, the editor will decide whether the revised paper shall be submitted to the original reviewers to decide if the recommended corrections were effectively carried out or not.
6. Where the original Reviewers decline to review the work again, the revised paper, together with the original paper submitted for review and the comments by the Reviewers shall be sent to another Reviewer who will decide whether the recommended corrections have been implemented satisfactorily or not.
7. Where one Reviewer recommends major corrections and another Reviewer recommends minor corrections, the journal’s editor (or Guest Editor as the case may be) shall decide which of the recommended corrections the author will implement.
8. Where both Reviewers recommended minor corrections, the editor can decide, on the resubmission of the paper, if the recommended corrections were satisfactorily implemented or not.
9. No author shall have more than one paper (singly or jointly authored) per issue of the journal.
10. After the layout of the papers accepted for publication is completed, a PDF of each article is sent to the corresponding contributors to check for errors. Such authors are usually given a time frame of approximately three working days to respond. Given that the journal works within tight deadlines, any author that fails to respond within the stipulated time frame will be deemed to have approved the article for publication and any error detected after the publication will be the author’s liability. The editor/guest editor of the journal can also approve the PDF on behalf of the author – if the author failed to respond within the given time frame or advice that the paper be removed from that issue of the journal.
11. If an author chooses to withdraw his/her paper after the layout is concluded (but before the journal is printed), any publication fee paid cannot be refunded as this will be used to cover the cost of re-doing the layout.
12. Authors must sign and return the copyright forms before the start of the layout. Without the signed copyright forms, a paper cannot be published.
Review process and time frame for completing the review of articles
Each of our journals has a Virtual Editorial Assistant (VEA) who liaises between the author and the journal’s editor. When an article is submitted to email@example.com, it is picked up by the relevant VEA who acknowledges the receipt of such an article immediately (provided it was received during working hours) and then forwards to the relevant editor. We have a database of relevant scholars and the editor and VEA work out on scholars to be approached for review.
Each article in our accredited journals is evaluated by two reviewers (two double-blind review). As we depend on the generosity of reviewers, it often takes some time for the review process to be completed. Our target is to reduce the time it takes to get a decision on an article submitted to any of our accredited journals to between 12 and 16 weeks.
It is our policy that authors are updated every four weeks on the progress of articles submitted to any of our journals. It is also our policy any inquiry to our office is also replied within hours provided it was received within working hours.
If you submitted an article to us and have not received any acknowledgement within 24 hours (provided the submission was done during working hours), kindly do a follow-up email. Remember all submissions and inquiries are through: firstname.lastname@example.org , copying email@example.com
Factors that delay the review process and publishing of accepted articles
In addition to getting reviewers, other factors that could delay the time it takes for a decision to be reached on an article or for the article to be published after acceptance include:
Sending your article to the wrong email address. All submission are made through firstname.lastname@example.org (copying email@example.com).
An editor may express displeasure with the quality of the review of an article by one (or both of the reviewers), and ask that a new reviewer (or even another two reviewers) be found for the paper.
We do not publish more than two authors from one institution in any issue of our journals so if the journal has already accepted two articles from one institution for the issue of the journal, it delays the evaluation of other contributors from the same institution for the issue of the journal.
No author is allowed to publish more than one article (either singly or jointly) in any issue of our accredited journals or to publish in successive issues of any of the accredited journals.
If an Author’s article fails plagiarism test, it means that final decision on the paper is delayed until the author is able to rework the paper to bring down the similarity check to our acceptable threshold of 20% (excluding in-text citations).
Sharing of article in Open Access Forums
The journal applies a 1-year waiting period from the date of publication when the article may not be shared for free on open access forums, such as Research Gate, Academia.edu, and so on. For further clarifications, please contact firstname.lastname@example.org
Open Access for some issues of our journals
In a bid to facilitate access to our journals, we decided that from September 2020, the first issue of all our journals will be published as Open Access a year after the issue was published. We will start this experiment with the first issues of our journals published in 2018 and 2019. This will hopefully not only help to facilitate access to our journals but will also help to improve the citation of articles in those journals. We will start the experiment by publishing them on Academia.edu and Research Gate.
It is our mission to disseminate the intellectual work of our authors and editors to a maximum number of readers worldwide, now and in the future. Consequently, we have digitized our entire journal archive going back to volume one of each title making the complete history of all journals accessible online and available in print. The archival record of this journal is available at https://journals.co.za/content/journal/aa_ubuntu